Administrative Assistant
Référence du poste
21599
Posté
28-oct-2021
Ligne de service
Advisory Segment
Type de rôle
Full-time
Localisation(s)
Toronto - Ontario - Canada
JOB SUMMARY 

The purpose of this position is to provide administrative support for - and is a valued member of - a highly successful sales team. Responsible for a wide range of administrative and general support duties of a highly responsible and confidential nature.  

ESSENTIAL DUTIES AND RESPONSIBILITIES

Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. 

Reviews incoming correspondence via paper and email, lead initiative to determine appropriate action required. Monitors incoming email for appropriate follow up. 

Manages information databases and uses data to generate ad hoc reports as required.

Carries out special projects and assignments as requested. Responsible for coordination/planning and execution of special events and conferences for client, department and/or office events. 

Serves as an administrative liaison to others within/outside the department/company regarding administration issues in areas such as accounting. 

Manages team marketing expenses reports, and sales professionals’ PREC invoicing. 

Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments. 

Other duties may be assigned.



To perform this job successfully, an individual must be able to perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE 
High school diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of four years of related experience and/or training. 

COMMUNICATION SKILLS 
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. 

FINANCIAL KNOWLEDGE 
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. 

REASONING ABILITY 
Ability to solve problems involving several options in situations. Ability to comprehend, analyze, and interpret documents. Requires intermediate analytical and quantitative skills. 

OTHER SKILLS and/or ABILITIES 
Intermediate experience with Microsoft Office Suite. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation. 

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